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EMPLOYEE LEAVE REQUEST INSTRUCTIONS

Employee Quick Guide

When an employee has been absent or anticipates being absent more than 5 consecutive work days, he/she must apply for a district leave. (DEC Local)

(Click on all underlined words to print out needed leave forms.)

Employee Request for Leave Steps:

*The process starts with the supervisor.

An employee will obtain forms from his/her supervisor. If the supervisor does not have them, the employee or the supervisor can access them through the Pipeline or Internet - http://www.fortbend.k12.tx.us/personnel/prof/EmployeeForms.htm
The employee completes and signs an Employee Request for Leave Application (DEC-E-2) and has it signed by the supervisor. (Forms that have not been signed by the supervisor will be returned.)
The employee has the physician complete and sign a Medical Certification Form (DEC-E-3) and submits it to Irene Allende. (Forms not signed by the physician will be returned to the employee [forms may be faxed to 281.634.1408]).
The supervisor completes a 4-part form (DC-E-2 on Pipeline -Employee Leave Form) and submits it along with the signed Employee Request for Leave Application (DEC-E2) as soon as leave is requested to Irene Allende in Human Resources. (All forms may be faxed to 281.634.1408.)

*Your Leave will be processed as quickly as possible. However, please note that your leave cannot be processed without all three papers.

Employee Return from Leave Steps:

The employee submits a Doctor’s Release to Return to Duty to his supervisor (not Human Resources) five (5) days before his return to work. Employees must not be allowed to return to work without a release from the physician.
The supervisor completes a 4-part form (DC-E-2 on Pipeline -Employee Leave Form) and submits all paperwork to Irene Allende in Human Resources. (You may also fax them to 1408) For any question regarding employee leaves, please contact diana.garcia@fortbendisd.com; 281.634.2829.

*Please note that you will not be reactivated in the payroll system or receive paychecks without completion of the above steps.

Note: If an employee is released with restrictions/limitations please notify the Leaves office before the employee is allowed to return to work.

Types of Leave

v Family Medical Leave Act (FMLA)

This leave is for employees that have been employed by the District for twelve (12) months, and the employee has worked 1250 hours in the twelve (12) months immediately preceding the need for leave. This leave is for maternity, illness of a member of the immediate family (mother, father, spouse, and children) or illness of self. The term parent does NOT include a parent “in-law.” The term son or daughter does include individuals 18 years or over, if they are “incapable of self-care” because of mental or physical disability that limits one or more of the “major life activities.”

Calculation: 12 weeks

v Temporary Disability Leave (TDL)

This leave is for full-time educators who have been with the district less than one year or who have exhausted their FML.

This leave is for the illness of the employee only.

Calculation: 187 working days

Leaves run concurrently. If an educator is out on Family Medical Leave, the “clock” also runs for Temporary Disability Leave.

v Other Leaves

Please check Board Policy regarding the specifics on other leaves such as military.

Important employee concerns

There is no such thing as a paid leave. An employee is paid for any accrued state and local days. For instance, if an employee has 20 accrued days and is out for 24 days, then “sick leave” days will be taken form the accrued state and local leave days for payment, then he/she will not be paid for 4 days. You may contact your Compensations Specialist with any questions regarding days and/or salary information.

Alpha split based on first letter of last name

Vela DeShazo (A-Cr)...…….281.634.1557

Farrah Tsai (Cu-Hil)………..281.634.1541

Jeanne Peltier (Him-Mer)…..281.634.6615

Toni Rohan (Met-Sam).…….281.634.1282

Sarah Charles (San-Z)………281.634.1283