EMPLOYEE LEAVE REQUEST INSTRUCTIONS

When an employee has been absent, or anticipates being absent, more than five consecutive work days, Fort Bend ISD requires an application for a district leave.

(Click on all underlined words to print out needed leave forms.)

Employee Request for Leave Steps:

*The process starts with the supervisor*

  1. An employee will obtain forms from his/her supervisor.  If the supervisor does not have them, the employee or the supervisor can access them through the Fort Bend ISD website.   http://www.fortbendisd.com/personnel/LeavInfo.htm
  2. The employee completes and signs an Employee Request for Leave Application (DEC-E-2) and has it signed by the supervisor.
  3. The employee has the physician complete and sign a medical certification form and submits it to the supervisor.  (Forms not signed by the physician will be returned to the employee.)  Click on the link below for the appropriate medical certification form:

·        Employee’s Serious Health Condition (Form WH-380-E) – includes maternity

·        Family Member’s Serious Health Condition (Form WH-380-F)

·        Certification for Serious Injury or Illness of Covered Servicemember for Military Family Leave (Form WH-385)

·        Certification of Qualifying Exigency For Military Family Leave (Form WH-384) (this form does not need to be completed by a healthcare provider)

  1. The supervisor completes a DC-E-2 form and submits it along with the signed Employee Request for Leave Application (DEC-E2) as soon as leave is requested to Irene Allende in Human Resources.  (All forms may be faxed to 281.327.1461.)

*Leaves are processed as quickly as possible.  However, please note that we cannot process a leave without all three documents* 

Employee Return from Leave Steps:

  1. The employee submits a Doctor’s Release to Return to Duty to his supervisor (not Human Resources) five (5) days before his return to work.  Employees must not be allowed to return to work without a release from the physician. If an employee is released with restrictions/limitations please notify the Leaves Office before allowing the employee to return to work.
  2. The supervisor completes a DC-E-2 form and submits all paperwork to Irene Allende in Human Resources. For any question regarding employee leaves, please contact Diana.Garcia@fortbendisd.com; 281.634.2829. 

*Please note that employees will not be reactivated in the payroll system and possibly not receiving paychecks without completion of the above steps* 

Types of Leave

v       Family Medical Leave Act (FMLA)

This leave is for employees that have been employed by the District for 12 months, and the employee has worked 1250 hours in the 12 months immediately preceding the need for leave.  This leave is for maternity, illness of a member of the immediate family (mother, father, spouse, and children) or illness of self.  The term parent does NOT include a parent “in-law.”  The term son or daughter does include individuals 18 years or over, if they are “incapable of self-care” because of mental or physical disability that limits one or more of the “major life activities.”

Maximum duration:  12 workweeks

v      Temporary Disability Leave (TDL)

This leave is only for full-time educators who have been with the district less than one year or who have exhausted their FML.  This leave is for the illness of the employee only.

Maximum duration:  180 calendar days

Leaves run concurrently.  If an educator is out on Family Medical Leave, the “clock” also runs for Temporary Disability Leave.

v      Other Leaves

Please check Board Policy regarding the specifics on other leaves such as military.  

Important employee concerns

Ø      FBISD does not offer paid leave.  An employee is paid for any accrued state and local days.  For instance, if an employee has 20 accrued days and is out for 24 days, then “sick leave” days will be taken from the accrued state and local leave days for payment, then he/she will not be paid for 4 days.  You may contact your Compensations Specialist with any questions regarding days and/or salary information.

Alpha split based on first letter of last name

Vela DeShazo (A-Cov)...…….281.634.1557

 Yolanda Cantu (Cow-F, Her-I, Moo-N)……..281.634.1541

Jeanne Peltier (J-Mon)…..281.634.6615

 Toni Rohan (O-San).…….281.634.1282

 Sarah Charles (Sar-Z)………281.634.1283

ADDITIONAL TOOLS

DEC (Local) http://www.tasb.org/policy/pol/private/079907/pol.cfm?DisplayPage=DEC(LOCAL).pdf&QueryText=DEC%20L

DEC (Legal) http://www.tasb.org/policy/pol/private/079907/pol.cfm?DisplayPage=DEC(LEGAL).pdf&QueryText=DEC%20L

DECA (Legal) http://www.tasb.org/policy/pol/private/079907/pol.cfm?DisplayPage=DECA(LEGAL).pdf&QueryText=DECA

DECB (Legal) http://www.tasb.org/policy/pol/private/079907/pol.cfm?DisplayPage=DECB(LEGAL).pdf&QueryText=DECB

FMLA Notice http://www.fortbendisd.com/personnel/prof/FMLA Notice (English and Spanish).pdf

Employee Handbook 2009-2010.pdf