? Question, Concern or Compliment?

Frequently Asked Questions

How long does it take for the GE-E-4 form to be approved?
 
Generally, the form is approved within 30 days. However, when requests are submitted during the current school year for the following school year the approval will not occur until August or September of the new school year to ensure that the relevant regulations are in place and followed for the new school year. Nevertheless, CND will attempt to process the form as soon as possible at all times.
 
Does this form need to be filled out for staff hospitality events?
 
When food is served or sold, a health permit must be used for this action and the GE-E-4 would be required.

Do all foods being served need to be listed? If so, should this form be turned in after the event?
 
Yes, all foods need to be listed on the form and the form needs to be turned in before the event to ensure the health permit is available for use. All foods sold or served shall be in compliance with the Federal guidelines effective July 1, 2014.

Do all foods for staff hospitality events (no students) need to be store bought?
 
Yes. The Child Nutrition Department does not allow the use of the CND’s Health Permits to cover homemade food items brought to the campus for service. There is no guarantee as to the conditions where the food was prepared and the Department cannot submit to a situation which has the potential of having the health permit revoked by the local health department.
 
This year, our school has returned to allowing cupcakes for birthdays --which will be distributed at the end of the day. Are parents required to fill out a GE-E-4 form when bringing store bought cupcakes for the class?
 
Yes, the GE-E-4 form provides documentation that food was served at the campus. There is not a 30 day notice with this use; just send the form in to be filed. However, please attach the label off the bakery box as the cupcakes should have no more than 200 calories and 230 mg of sodium and be in compliance with all Federal guidelines effective July 1, 2014.

Are parents required to fill out a GE-E-4 form when bringing treat bags that contain store bought candy or food items?
 
Yes, any time food is sold or served this form needs to be completed. However, candy would not meet the new Federal Guidelines effective on July 1, 2014. An Elementary campus cannot have candy anytime during the school day.

If Form GE-E-4 is required to be submitted for cupcakes or treat bags for birthdays, can the form be submitted on the day of arrival if parents were unaware of the requirement?
 
Yes, for birthday treats the form can be submitted on the day of the event. Again, treat bags cannot contain candy and must be in compliance with the new Federal guidelines effective July 1, 2014.

If a parent sends in a gift of food to their child's teachers, or to any staff member, must a form GE-E-4 be submitted?
 
Yes, the GE-E-4 needs to be filled out once an outside food item is brought onto the campus because the Child Nutrition Department cannot be certain where the food items will be consumed. The GE-E-4 protects all concerned parties in this situation.
 
Are parent organizations required to submit a Form GE-E-4 when supplying food for parent meetings which students will not attend (ie. VIPS Breakfast, PTA meetings, volunteer recognition events, volunteer work sessions)? Do the requirements regarding submission of a form change if the event is held a) before or after school hours; b) during school hours, but before or after lunch; c) during lunchtime, but not in the cafeteria?
 
Yes, the State Health Codes requires all organizations, regardless of time of day or location, to have a health permit to serve or sell food to the public. Public would consist of students, faculty, stakeholders, etc.

Are parent organizations required to submit a Form GE-E-4 when supplying food for teachers at events which students will not attend (i.e., Teacher luncheons, Teacher snacks in the faculty room, Teacher appreciation dinners, Teacher treats in the mailboxes, snacks during faculty meetings)? Do the requirements regarding submission of a form change if the event is held a) before or after school hours; b) during school hours, but before or after lunch; c) during lunchtime, but not in the cafeteria?
 
Yes, the State Health Codes requires all organizations, regardless of time of day or location, to have a health permit to serve or sell food to the public. Public would consist of students, faculty, stakeholders, etc.
 
Are parent organizations allowed to supply homemade food to parents and teachers at events which students will not attend? Do the requirements regarding homemade vs. catered change if the event is held a) before or after school hours; b) during school hours, but before or after lunch; c) during lunchtime, but not in the cafeteria?
 
The Child Nutrition Department does not allow the use of the CND’s Health Permits to cover homemade food items brought to the campus for service. The CND has no guarantee as to the conditions where the food was prepared and the Department cannot submit to a situation which has the potential of having the health permit revoked by the local Health Department. The answer to a, b and c would be No.

If a parent organization wishes to serve food at an event for parents or teachers (no students), but the date is closer than 30 days, can a form GE-E-4 still be submitted for approval?
 
Yes, the Child Nutrition Department is flexible when students are not involved, due to separate regulations.

If a parent organization has submitted a form GE-E-4 for an event, but circumstances require a change of date, must a new form be submitted, or can the date simply be changed with a phone call to the nutrition department?
 
A new form does not have to be submitted. A telephone call is sufficient to change a date or location. Please contact the CND Administrative Assistant at (281) 634-1190.

Are parent organizations allowed to supply non-nutritive food at special events at which parents will be with their children, such as Doughnuts with Dads, Muffins with Moms, iMom mornings, or All Pro Dad mornings? Do the requirements regarding events change if the event is held a) before or after school hours; b) during school hours, but before or after lunch; c) during lunchtime, but not in the cafeteria?
 
Yes, to a, b and c. The regulations change in each of these situations. Since these events are generally held at an Elementary campus, the law requires these events to be in compliance with the new Federal guidelines effective July 1, 2014. Elementary campuses cannot have any food sold or served during the school day to the students, except birthday treats and one nutritious snack per day. Middle Schools cannot have food served or sold 30 minutes prior to 30 minutes after a meal service period anywhere on campus.

Are parent organizations allowed to supply non-nutritive food at special events at which an adult will be with the student, such as Grandparents Day? Do the requirements regarding events change if the event is held a) before or after school hours; b) during school hours, but before or after lunch; c) during lunchtime, but not in the cafeteria?
 
Yes, to a, b and c. The regulations change in each of these situations. Please be reminded Elementary Campuses cannot have any food items sold or served during the school day which begins at midnight and ends 30 minutes after the instructional period or the last bell for the school day. Parents can provide food for their child or children only; there should be no sharing of food items anytime during the school day.
 
Also, parents or grandparents may bring food items for their children at a school designated function. However, the function must be one of the school's allotted three event days per year. Schools will not be reimbursed for meals served for any days in excess of the three event days per year permitted.

Are teachers/schools required to submit a Form GE-E-4 when ordering take-out/delivery food from a restaurant at lunchtime? Do the requirements for submission change if a) a certain number of people order on the same day; b) if a certain number of orders are from the same restaurant; c) if the orders arrive at the same time, d) If one teacher calls in the order for herself and another person at the same time?
 
Submitting a form would not be necessary when individuals are ordering food to consume for lunch; however, if it becomes a campus-wide service, then the answer would be yes.
 
When is it allowable to bring food onto an Elementary campus and serve to all students and staff?

Currently, three events per year such as Valentine’s Day, one Winter Break day or one Field Day are allowed. Unfortunately, there are no longer exempt event days. All events must adhere to the new Federal guidelines effective July 1, 2014, and must be approved, in writing, by the school official and placed on the school calendar. During these events, all food items shall adhere to the guidelines and may not be served or given during meal times where meals are served and the regular meal service (breakfast and lunch) shall continue and be available to all students in accordance with Federal regulations. The GE-E4 form is required for these events.
 
What is consider the School Day?
 
On July 1, 2014, the school day begins at midnight and continues until 30 minutes after the last instructional period of the day or the last bell for the school day.

Are Competitive Foods and Snacks allowed at the Elementary campuses for incentives or rewards?  Examples: A pizza party for reading or popcorn for citizenship accomplishments.
 
No, an elementary campus may not serve competitive foods (or provide access to them through direct or indirect sales) to student anywhere on the school premises throughout the school day until 30 minutes after the last instructional period of the day or the last bell for the school day.

When is a snack allowable at the Elementary campus?
 
Elementary classrooms may allow one nutritious snack per day under the teacher's supervision, but it may not be served during regular meal periods for that class. The snack may be provided by the school food service, the teacher, parents or other groups and should be at no cost to students. Also the snack should adhere to the Federal guidelines of no more than 200 calories and 230 mg of sodium. Candy cannot be used as an instructional incentive or instructional device to teach students math, science or other curriculum.
CLOSE